UM-Dearborn Student Town Hall: August 19, 2020

good morning and welcome to today’s student town hall i’m so glad you’ve joined us here this morning before we begin i just want to reiterate my deep appreciation and admiration to you our students we all know how significantly you’ve had to adjust then readjust and do so again and again you all have done so with grace and integrity and while i certainly don’t wish any of this on any of you i think what we can say is that your ability to do this so well is a testament to how successful you’re going to be in your future careers and in your future endeavors the ability to be responsive to change and able to navigate complex circumstances like you’re doing right now will serve you incredibly well in the future and you’ve certainly made me and others on this call very proud we hope that you find today to be very informative our goal is to answer as many student questions as we possibly can in this time frame today we’ll have lots of people on the call that will be able to assist in answering your questions including our chancellor dr domenico grasso our provost dr susan alcock our vice provost for enrollment management melissa stone our director of emergency management laura drabchek and our associate vice chancellor for business affairs carol glick and of course me amy finley your dean of students our panelists are each going to introduce themselves briefly provide a short opening remark and hopefully in that they may address some of the questions you already have or that came in prior to today’s event through the registration process but i want you to know that the q a is available during this event so please be sure if you have a question to click on the q a button and to submit that live we will get to as many questions as we possibly can so do please send those in so let’s get started at this time i would like to invite chancellor dominico grasso to share some opening remarks thank you dean finley i would like to echo amy’s comments earlier we’re very proud of our student body and how well you’ve adapted to such challenging times these are unusual times it seems like one day bleeds into another and it’s hard to distinguish when one starts and one uh stops and as i said in another meeting it’s been like one long day since the beginning of this crisis in the middle of march we are working very hard to make sure that we protect your health and well-being that’s our top priority and at the same time we’re working to deliver an outstanding education that you’ve come to expect from the university of michigan dearborn so i want to by way of introduction to the other folks are going to talk because they will not blow their own horns i just want to tell you that we have had the a team working on this tirelessly for many many days we uh laura drab check who’s the director of emergency management has headed up our emergency operations center you may hear that term used frequently during the conversation eoc it’s a group of individuals that have come together on a daily basis to look at what information is available and what decisions have to be made susan alcock our provost is another terrific leader who’s organized everything on the academic side of the house so those two people have been very instrumental in how we are planning for the fall as you may know we’re going to be primarily online i think we’ve been prescient in our planning for the fall and a lot of other institutions are now following our lead as you may have seen schools that were saying that they were going to be heavily face to face are now backtracking and going heavily online we’re about 85 percent online 15 percent the courses that really are going to be most effectively taught in person are going to be offered on campus our um lab courses and design courses will be on campus but other than that we’re going to try to keep everybody safe and offer a terrific education at the same time i don’t want to to talk too long here because there’s a lot of detailed information uh from all the other folks that are on here but i want to thank all of them for all the hard work that they put in i want to thank you all for being so adaptable and flexible and understanding of why we have to do the things that we have to do and uh i hope that your fall semester is as terrific as you you are thinking it’s going to be in your mind’s eye

especially for our new students that are embarking on uh their college career in such an unusual time so with that i’ll just say go blue and go dearborn and i’ll turn it back over to dean finley thank you chancellor grasso provost alcock the floor is yours how many phds does it take to remember to turn the mute button off yes uh it’s it’s it’s it’s good to see everyone i hope everyone is well i want to echo uh the chancellor and dean finley in their you know total admiration for the resilience and class that you have all shown through this uh through these these past many days and weeks and months um i’m sure you’ll find this conversation today helpful uh to make it even more helpful we’ve brought in a few additional people we looked at the questions that had been previously submitted and thought we should you know uh you know as the chance said bring bring the bring the a team so i also want to give a shout out to uh maureen linker who’s recently become an associate provost in my office and is also the director of the mardigian library uh trista and oh trista w you know i i should have practiced who runs a study studies program which oversees the office of international affairs and francisco lopez who is the director of our office of international affairs since we know that there are questions on that front so uh so this is the range of expertise we have for you here what do i have to contribute at this point i guess a a challenge and a plea as the chancellor noted a lot of good hard work has gone into thinking about how to keep our dearborn community safe and healthy in the fall while at the same time continuing to deliver an academic spirit experience worthy of you and of our commitment to you so we have a lot of we have a plan we have a lot of policies we have procedures you’ve been hearing about these for a while in various ways uh most recently in the uh the the return to campus guide the you know the the snazzy return to campus guide and of course there’s the town hall today but as you know you we all know this you know uh you can plan and plan but it’s all for nothing if we don’t take these plans and policies and procedures to heart and follow them to the letter i mean we’ve all been watching the news it takes very very little and nothing deliberately intentional to trigger uh what can have potentially tragic outcomes so you know look around at some of the things happening on other campuses and let’s all say together that the university of michigan-dearborn the university of michigan can and will do better now in order to keep us safe several tough decisions were you know had to be made you’re going to be hearing about these one of these is around student study space on campus that students will not have ready access to space on campus for extended work time this is in the fall term uh this was not at all an easy decision uh many factors lay behind it which uh laura and carol could speak to in more detail than i could uh i should say we all fully realize this puts additional burdens on the student body and you know will have a disproportionate effect on on many of you but i nonetheless ask you to abide strictly by this policy it we put it in place for very very good reasons now there are some things we can do to try to help uh help here though uh students who meet certain criteria about class timing either two face-to-face classes or a face-to-face in a synchronous class or students who are working involved with the screening process you’ll hear it be hearing more about and then a class those students will be uh invited to uh submit google forms to you know to uh to request time in a certain set carefully designed safe study spaces on campus to use because of those time constraints and i can let let carol carol glick explain more what that setup will look like finally very quickly i’m well maybe you’re not thinking about winter yet but but we are uh we’re working on it we have a a proto plan for the winter uh we’re awaiting regental approval i can say that we’ll have the same twin goals as we had in the fall which is you know paramount health and safety of our campus community and thus our families and friends and plus an ongoing commitment to a quality um-dearborn academic experience you know uh given you know the way that things are looking with pandemic conditions we are planning conservatively and aiming right now for much of the same mix of modalities

and campus density as we’re having this fall and so that’s uh that’s just my sort of warm-up and i’ll hand it back to amy great thank you provost alcock um i’d invite vice provost for enrollment management melissa stone floor is yours thank you amy um and good afternoon everyone um understandably this semester is going to look a little different but we’re really excited to welcome you back um soon and you’ve obviously likely received many communications uh we’ve tried our best to try to streamline and ensure that you’re receiving timely and appropriate communications but you understand it can also be overwhelming so i just wanted to highlight a couple things um to remind everyone as you’re thinking about what the fall semester is going to look like for you individually is that for the most part currently your schedule should reflect uh the course modality that you would expect so we wanted to remind everybody that through you know the their schedule to pay attention to your modality and if you haven’t reviewed it we would encourage you to please review the the campus guide that’s recently been put out it gives you some valuable information and reminds you how to review some of those resources to ensure that you know what the experience for your individual class will look like and as we’re going through this presentation you’ll probably hear additional details around that but i just want to remind everybody about that um that your individual schedule will tell you that the other thing to keep in mind is that um everything is relatively subject to change as we continue to monitor what the landscape looks like and so you know especially as we kind of get closer to the first start of the start of the semester please ensure that you are monitoring that if there could be changes you cannot guarantee that necessarily a particular course wouldn’t change but for the most part the modalities of the majority as was mentioned are um are remote and so what you’ll want to do is if some students have asked questions about how do i know what is remote what is not if you’ve not actually done your schedule yet and you are still exploring what courses to add also through the um the dearborn connect does give you a list of all courses that are of a remote mode if you are trying to explore adding your courses so again we can get into additional details throughout this presentation but just wanted to remind everyone of that the other update i wanted to give is that we do recognize right now that you know the challenges that still uh students and families may be experiencing financially due to the um current circumstances of the pandemic uh we are grateful as an institution that we we did receive uh cares funding so i did want to give a little bit of an update on that to students so the cares funding that we specifically got in the spring to help students we have continued to disperse to students i can confirm that over 1.7 million dollars has been given out to about 1400 students to date um we do have up to 3.5 million to disperse between now and next spring and so we will continue to award students who have needs so if you are experiencing any financial hardships related to covid if you have technology challenges and being able to manage sort of in this landscape we encourage you to please look at the emergency resources that have been put out and apply for the funding if students did already receive the money there is at this time we are limiting the amount we’re giving per student so if you um if you did receive money you can apply again for the fall but if you’ve uh there is going to be a limit just to ensure that we can disperse fairly across all of students that are eligible now keep in mind the only requirement at this point as you have filed for federal aid so we do understand that many of our students including our international students are not directly eligible for the cares funding but we still encourage you to look at the emergency resources page we do have other funding through our emergency our immediate relief funding that is institutional that we are trying to use for those who may not qualify for cares so please what i just encourage everybody is that we are here to try to help you we want to ensure that any financial challenges that you’re experiencing we want to know about we will do our best to try to work with you to ensure that you um that is not a barrier for you to continue the other thing i did want to mention just that i think an update was given out uh last month but again with so much communication i just encourage everyone to remind everyone that one of the things we are excited we were able to roll out um while all of this was still going on is the fact that as an institution we did roll out block tuition and what this is it gives an opportunity to uh essentially take a larger course load than maybe they may not have been the past due to financial reasons so the block tuition allows students to take 12 credits and essentially um or 12 or more credits at the same cost as 12 credits for your base tuition that doesn’t include premiums students may pay depending on the course loads they may take as upper level but for your base tuition all students are assessed the same once they’re at 12 credits there’s not additional premiums beyond that so i just encourage people there’s still time if you’re looking at your schedule um and that you know taking 15 now will not necessarily increase your cost of your base tuition like it was

i just wanted to remind people of that and there’s still time to take advantage of that um if you choose so that’s my update for now and then again we’ll continue to get through some questions as we move forward great thank you so much i would invite laura drabchek our director of emergency management now for her opening remarks thank you so i just wanted to share with you this morning how we landed on our decisions for the fall the numerous preparations that we’ve implemented to keep our campus community safe which includes keeping as many operations and courses as remote as possible the measures we have taken have been based in research and off of advice from health experts we have been tracking cases in the triang county area knowing as a commuter campus this is where a large portion of our population resides we have seen wayne county as the hot spot in the state with oakland and macomb closely behind therefore we are intentionally keeping densities on campus low decisions for the fall were not taken lightly and many hours and days of deliberation were needed to identify the way forward as the chancellor mentioned not all of our buildings will be opened as an example the mardiggian library will only have pickup service available and the bookstore will provide curbside pickup our classroom and teaching labs will look very different carol glick and her team and facilities operation has gone through each classroom in lab and has laid out the room to maintain the six foot social distancing requirement there will be supplies in the classroom and labs to clean your desk and workspace before and after and there will be hand sanitizer throughout the buildings all students arriving from international destinations will practice 14 days of enhanced social distancing upon arrival in accordance with cdc guidelines all students staff faculty and visitors are required to wear a face covering that covers both the nose and mouth while anywhere on the campus grounds including inside and outside and well on the university provided shuttle during the semester all members of the community who are to be on campus will check for symptoms prior to coming to campus through an online tool or mobile app should you receive a red screen do not come to campus notify student affairs at the designated number provided in the return to campus guide the same is true for a faculty member or staff member who receives a red screen they’ll be reporting into their supervisor prior to entry into any academic building you will be required to wear your face covering show your green screen on your mobile device to the screen or at the door if you do not have a mobile device you will be required to answer the same questions upon arrival your temperature will be taken with a touchless thermometer and you will need to swipe your m card which will cross check your access into that building we understand that with any process there will be a few minor bumps during the first couple weeks of class so we ask in advance for your patience and understanding if we have a positive case on campus my office will work closely with the local health officials to provide assistance in contact tracing each positive case will be treated on a case-by-case basis so if you receive a call from a public health official or university official please answer your phone or return the call it is your health and that of your loved ones at risk in summary i encourage you to do your part before coming to campus by taking your temperature and answering the questions in the screening app while on campus be patient with the screening process maintain social distancing wear your face coverings and practice good hygiene by keeping hands away from your face and wash or sanitize your hands frequently do not come to campus for any reason if you are feeling ill stay home and give yourself the time to get well the safety of our campus community is in all your hands we need everyone to do the part in order for us to have a safe productive academic fall term amy back to you great thank you i would now invite carol glick our executive director for facilities management great thank you amy um i’d like to first of all say good morning to all of you and welcome back to a new semester at the university of michigan dearborn i’d like to take just the next five minutes to give you sort of a brief overview of what your campus experience will look like and feel like when you return in the fall so specifically i’ll talk about signage building status and access we’ll talk a little bit about m cards parking permits social distancing daily health screening and last but not least cleaning and disinfection so as laura mentioned when you come to campus before you come to campus please access your daily health

screening app go through the questions and make sure that you have a green screen this information is in the return to campus guide which has information on just about anything you could hope for this is on page nine so this app will walk you through all the questions and give you resources if you get a red screen when you come to campus you will see lots of signs that you’ve not seen before that are here to remind all of us that we are engaging um in a new culture and we need to remember to do the things that will help all of us say stay safe so specifically we will be reminding you to stay home if you’re sick first and foremost laura’s mentioned that you’ll hear that again and again wear a newly laundered face covering every time you come to campus there will be face coverings available at the screening stations if you would like to have more than one maintain your six foot social distance and wash your hands frequently when you come to campus what you will see is that most of our buildings are closed our classroom buildings are open but they are only open when we have classes scheduled to people who have scheduled classes at that time in that building so the doors will be open for your classes when you come in you’ll see immediately a screening station as laura mentioned first thing you want to do is show that green app green screen that says that you’re healthy you’ll get your temperature taken with the touchless thermometer and you will scan your m card which will simply confirm that you are in the right place at the right time so once you enter the building we ask you to continue to maintain that social distancing it’s really easy to bunch up and have conversations with people just remember face coverings and social distancing um let’s talk a little bit about em carts so if you are a new student to campus in order to come into the building you will need your m card so if you’re a new student to campus um someone from university unions and events uue will personally contact you to set up an appointment to get your photo taken and to receive your m card if you are an existing student with on-campus classes and you’ve either lost your m card or it’s damaged then you can email the uue team and that email address is umd hyphen m card at umish.edu and request a replacement card and they’ll contact you and set that process up typically if you’ve had a recent amp card you won’t need to come in and get your um picture taken parking permits so parking permits are required for students on campus after the second week of classes so we get a couple of weeks so that we can all get our permits and get them appropriately attached to our cars so if you are a new student and you’re getting a new m card you will get your parking permit at the same time if you are an existing student your parking permit will be available at the screening station after your classes so just make some time in the first couple of days to to pick that up um other students with um out on campus needs can contact the parking office again that email is umd hyphen parking at umich.edu and request your parking permit otherwise we’ll be working with people through the through the year to get those out um as laura mentioned we have reduced the capacities in our classrooms and our laboratories so you will see that reduced furniture we ask people not to add furniture to these classrooms they’re set up specifically for the capacities that are permitted within our social distancing requirements we have plexiglas shields in areas where maintaining social distancing on an ongoing basis is not possible and again your best way to contribute to the overall health of our campus is to make sure that you are wearing your face coverings at all time and maintaining that six foot social distance um in terms of cleaning and disinfection you will see at all building entrances and at elevators that we have hand sanitizer available we encourage you to use that um and again remind you that the best way to wash your hands is with soap and water so if you have access to soap and water that’s preferred to hand sanitizer of high touch surfaces throughout the campus is the shared responsibility of all campus stakeholders and we ask you to help us engaging in that activities we’ve moved our custodial services from midnight

to days and afternoon so that you will see them throughout the day in the evening as you’re in classes and they will be participating in this disinfection process we’ve also provided disinfectant spray bottles and paper towels and classroom slabs and common areas and we encourage them to encourage you to use them as you access high touch surfaces and that is everything that i have prepared for you today i’m of course happy to respond to questions as we go forward and again want to just take a moment to thank each of you for your partnership and your commitment to the health and the safety of our campus community go blue okay thank you carol so i hope uh our students are hearing a lot of really important information um from a lot of different perspectives and i want to add to that just a bit here um first of all i want everyone to know you know based on what you’re hearing today i want to reassure you that you will have full access to campus resources services and people so of course it may be a different modality but it doesn’t change our institutional commitment to providing these critical services and resources so we have worked hard ever since you know march but particularly over the summer to think about how we are optimizing all virtual services to serve you best and adapting as needed to do what we can to support you through your educational journey during this unusual time excuse me so a question we’ve gotten a lot of um in the past week or two is about student life and will there be student life and the answer is that student life is still incredibly important and is prioritized so though we are virtual and we won’t have in-person meetings and activities as we might have done before our student life team has been adapting all of our resources and services to ensure that we can is everyone else still on uh yes i think amy froze oh oh dear uh there’s our mc that’s uh that’s that’s kind of epic uh yeah amy can you uh re-log in is that possible i think that’s what she’s doing yes very good okay i’m back so this is life and zoom isn’t that lovely thank you for your patience everyone so we are horizons let me just say this characterizes the adaptability flexibility and resilience of u of m dearborn nothing stops us that’s right and this is why many of our courses are going to be delivered in an asynchronous format so that we don’t experience these type of issues so um i’m not sure where i left off when i left you but what i want to reiterate is that we are continuing to prioritize student life and utilize our victor’s link software in new ways that are now available to us so that we can make sure we’re connecting students to really exciting opportunities to build community build friendships and engage with student organizations in addition i want to say that we are strongly and you’ve heard the chance to learn the provost and myself say this before but we strongly discourage you from coming to campus unless you have an in-person court and we cannot say this we cannot say this enough we want to as our number one priority make sure that the health and safety of our faculty staff and students is at the forefront at every moment and part of our responsibility in doing so is to lower the density on campus and ensure only the people who must be there are there so again i just want to reiterate we are strongly discouraging you from coming to campus if you do not have an in-person course we won’t be facilitating large study spaces as the provost alluded to but as she said we will have an opportunity that will be communicated to students who have in-person classes um for small groups of students to be in student study spaces um if they have multiple face-to-face courses that are back-to-back and or they have an asynchronous course that is um in in close time proximity to a face-to-face course we are also getting a lot of questions about shuttle service so the university will provide shuttle service between the main campus and the fearling campus and the common housing locations where our students reside such as the union at dearborn fairlane woods and fairlane meadows we will be on a reduced schedule so we encourage you to check out the website and kind of keep abreast of that the link for that website is in our return to campus sky and as has been stated before this is a really powerful tool that we encourage you to

read thoroughly finally i want to also invite you to join university leadership in a webinar tomorrow that will discuss the sexual misconduct and gender-based misconduct guide and that is from 11am to noon tomorrow and that has a lot of important information about new changes to title ix regulations so please do think about joining us for that conversation you access the link you simply have to go to sunday nights all student email it’s very clearly in there again this is really important and a lot of change and policy and procedure according to title 9 guidelines so we encourage you there so with that i want to turn it over to our q a portion and have an opportunity to answer some of the questions that that you have and that you have been asking and so i’d like to start with a question that has come in which is one moment please is there an option to not be physically on campus if students are genuinely concerned so i will turn this question over to the provost it’s just easier to remember to be quiet and keep the mute button off i think the most important thing that you should do if you’re if you’re genuinely concerned is to is to talk to people about why you’re concerned and a good place to begin with that is uh with your academic advisor and have a conversation about the you know your course of study the classes you’re interested in taking but also you know the the the the worries the worries that you have uh learn more and many people here to help you uh understand fully or more uh how we’re protecting uh uh everyone’s health and safety on campus and then we can you know figure out does an all remote uh schedule really make the most sense for you uh and then we will do everything we can uh and then some to to make that work for you but i think we should you know we should we should think about you know what are the concerns can we talk about them help each other understand them and then make a decision about how to go forward um amy you might want to uh or dean finley i should say you might want to comment on that further from um from other other perspectives yeah i do so we have a couple of ways to think about this number one we have a lot of students who have some concerns based on it’s an unusual and scary time based on a family member who may have health concerns or be immuno compromised so there are a lot of students not just those who personally have a health concern that may be impacted so i would underscore the provost’s um suggestion that you talk with an academic advisor but you can also talk with someone from our student affairs team so i invite you if you have questions or concerns about navigating the term the email dearborn covid support umich.edu and ask your question so there are a whole host of student affairs professionals ready and willing to answer your questions talk through your concerns with you identify appropriate resources and get you connected to whatever you need to number one make you feel more comfortable but number two and probably most importantly to help you to be successful okay so our next question if a student becomes infected with covid19 during the semester um will we lose credit for not going to in-person classes or in class exams or what should we do so as i start with that i will start with that and then i will hand it to the provost okay so first i think most importantly and you’ll probably hear this over and over is i would encourage you to email dearborn covet support at umich.edu and let us know what’s going on so our team can help support you if you are ill if you have other concerns going on so you can start there you may also call 313-593-5056 these are two venues for you uh two avenues for you to let us know what’s going on so that should be your first call or your first email but i will turn it over to the provost yeah i i think one one basic thing that i i want to convey on behalf of um well pretty much everyone at the university but particularly perhaps the faculty is that you know the first thing you have to really take on board and remember is that we are on your side we want you to succeed we want you to graduate we want and we will really do everything we can as i said before and then some to make that happen so no no you’re not going to get penalized for getting for getting sick you know let’s hope that doesn’t happen but the last thing you should worry about is that that automatically is going to is going to lose you uh lose you credit or lose your grades um now that you know so the answer basically is no um if uh

if you are uh if you do uh become uh become ill uh best thing to do is to reach out along with all the quite all the resources uh dean findley just pointed to do reach out to your course instructor who can work with you on uh finding alternative accommodations uh you know they you know they get in touch with them let them know the situation uh and they’ll do their best to help i mean uh certainly you know we don’t want uh the instructors none of us wants uh any student who feels ill to come into campus to come to university and risk their health or the health of others so you know just one thing to remember you know instructors you know this does happen in other settings instructors are accustomed to making accommodations uh people do do get sick unforeseen circumstances arise so you know this this is not completely terra incognita so i guess i would say you know we’ll do everything we can to make remote options uh possible viable and make them work for you fullest extent possible and if you know if things can’t work out there is always uh an option for an incomplete grade that would give you a little bit more time to complete work missed without having to re-enroll in the class and without penalty for for getting ill but of course we don’t we we truly hope that will not happen great thank you so our next question i think is really important for students to understand so can can provost you talk about the different modalities of courses what do those terms mean synchronous asynchronous and also what is a hybrid course and how is it different than a normal course oh yeah uh yeah you know this is you know i i in my youth i i used to be a classicist so you know these are all greek greek words you know synchronous basically it’s like your normal class you know it’s like okay at 10 o’clock i’m going to be sitting in a classroom and you’re there and i’m there and the faculty’s there we’re all here and we are doing this synchronously all together same time that’s what synchronous means at the same at the same time um and that’s cool asynchronous is more when you know materials are made available uh on online and might be watching something or doing something or reading something but you’re doing it asynchronously it means your classmates may be doing it at different times uh you don’t have to be doing it at exactly 10 10 may work for you 12 may work for someone else four in the morning might work for someone else you know that that’s cool that said asynchronous does not mean you oh you know you know i’m gonna wait till the last week of class to do everything there are deadlines but asynchronous means you have a bit more uh a bit more control about and flexibility about when you do the work now both are you know completely valid ways to proceed uh synchronous teaching is is especially uh powerful for some subjects where you you know you might need that sort of right in the moment activity uh but asynchronous has many advantages as well especially for uh for folks like many of you i know who are working or have family obligations or you know just trying to navigate the coven world so hybrid basically means a bit of both so we are offering modalities where uh there’s uh hybrid courses that you might come to on campus for uh periods of time uh you know you know of varying times and lengths and we’ll let you know about that and then but most of it is is uh is is uh is delivered remotely uh otherwise there’s sort of you know completely remote classes where some is synchronous you will be expected certain time altogether but the rest is asynchronous and believe me faculty have been thinking very hard about what makes best for their sense for their courses what’s the best way to deliver uh deliver the course content in a way that is uh you know best suited for the material but also best suited for you so great thank you i’m now going to invite uh vice provost melissa stone to talk about the get to graduation fund thank you yes a good question came through because i sort of mentioned earlier about the cares funding and the immediate relief funding but somebody did ask specifically about the get to graduation which is the third option we do provide um in our emergency resources so i thought it would be important to raise if any students on the call potentially are eligible so this specific fund is more tied to students who are again getting close to graduation so typically they’re going to be in maybe their final year where we do know that some students may exhaust some of their federal aid especially some of our students would be started at uh our community colleges and then transferred into us so they may have used federal aid in different ways and so this is uh some of this funding is specific to certain colleges that have had generous donors and so we do encourage any students again this is just the messaging i gave at the beginning we want to try to work with you to ensure that financial you do not have any financial barriers and so we want you to please let us know if you’re struggling financially towards close to the end of

graduation applying for this fund there may be funding that we can help you get you over the finish line so that wouldn’t be more specific to those that are closer to in their final courses and have no federal aid eligibility we encourage you to look for the get to graduation fund um and the emergency resources page outlines this one in addition to the other two that i mentioned so i’m going to stay with you vice provost stone and a question came in about how students will be notified if they will about any adjustments in course modality or tuition or those kinds of things yeah so i think that you know we’re doing our best obviously across the campus as was mentioned to continue to communicate any changes and i think that one of the things that i sort of said at the beginning is i think it’s important that students do sort of look at their own schedules especially as we come upon the um courses because there could be changes essentially happening up through classes starting and so we don’t want students to necessarily come on campus and then realize that await my modality change so we do encourage students to pay attention their schedule in their instructional mode up until when classes begin i think if there’s any uh larger changes beyond individual course changes then of course there will be uh a larger communication that would go from the campus if there was any global change to what has occurred i i think that obviously has been messaged there the team is very much monitoring um everything that is going on in the landscape and so although that officially our messaging right now is even those courses that are on campus um will be on campus in some mode potentially through thanksgiving as of today i think we have to recognize that we also have to be nimble to the fact that that could change so i think we are attempting to communicate in every possible way one of the things i will know because a question did come through uh from potentially a new student one of the things i will note for new students who essentially are starting with us for the first time this fall keep in mind depending on when you are coming through some communications earlier in the cycle potentially went to your applicant email because students create their umich email at very different times depending so to ensure students for receiving emails some new students may be getting earlier in the process some communication so if you feel like you’ve maybe you’re not getting communications i would encourage you to look at whatever your applicant email was or personal email that you may have applied for because there could be some communications as we uh going forward with fall starting umich will be your primary mode but i do want to note that for maybe some new students who feel like they have only seen things on website because there was a question that was raised i do want to remind students to maybe think about what was your applicant email because that might have been what we thought was the best way to communicate to you earlier so a great question has come up that i will um that i will toss to carol our executive director for facilities a question is can you describe some of the disinfectants that are used please oh absolutely so um in the labs we use isopropyl alcohol in the general area so the the disinfectant that you’ll see in in the common areas is uh typically virex which is a quaternary ammonium and or or quad which just means that it’s designed not only for bacteria but for viruses as well that’s a pretty standard healthcare disinfectant and that’s what we expect to be using um just as a general disinfectant uh hand sanitizer is 60 alcohol which is the requirement for this and again we also encourage people to use um hand soap that’s just generally available in the restrooms or at sinks as well thank you so a number of questions have come in and i will answer these regarding both parking passes and um cards and carol do please interject if anything i say maybe isn’t accurate or you have additional information to share so this is particularly important i think to new students around the m card so i believe this was already mentioned but just to reiterate new students coming for campus for the first time this fall who have an in-person course will get a direct outreach from the university unions and events team to schedule an appointment to get their id that id will be needed in order to enter into the building for the course new students who do not have an in-person course will be contacted later in the term to schedule an appointment at which point they can get their id but since they will not need it immediately the new students with in-person courses will be prioritized um also questions about parking passes so parking passes are not being charged this year there’s no cost for parking passes we’ve gotten a number of questions to that end but they will be required for folks who will be coming onto campus i believe our university unions and events team will also be working to identify the students who are coming to campus who would need a parking pass girl is there anything you’d like to add to that no i think you covered it completely thank you

excellent okay so we’ve received a number of questions about the number of credits that would be considered full-time um in some places a student has said it shows up that eight credits would be considered full-time and in other places 12. this is for a master of science and information system so vice provost for enrollment management melissa i’ll turn it over to you sure um not exactly sure where they’re looking but there is a difference but it is if this is a graduate student it would be at the eight credits if it’s an undergraduate student it is at 12 credits so to probably depending on what they’re looking at both answers are true it just depends which student yeah you are but yes if this is a specific graduate student then eight would be the correct answer thank you so we’ve received a question about how a student might go about getting their textbooks given that the university center and the bookstore are not open in person so i just want to reiterate that students can order their textbooks online and that the bookstore will have them prepared for you and there will be a pickup opportunity you can continue to utilize the bookstore get your textbooks you will drive onto campus and there will be a curbside pickup for you okay we’re getting a ton of questions this is terrific thank you so much um this goes to the provost what do you think the future outlook on the format and structure of classes are if michigan advances to the next phase of the pandemic and coveted 19 cases begin to decline do you foresee class structure in the future changing at all or is this the new norm actually i welcome the chancellor’s thoughts thoughts on this as well it’s it’s a it’s a great question and i wanna that i you know i i think uh uh um dearborn will have have to be thinking and talking about i you know if things get better and boy that would be that would be nice uh it it means we have more flexibility about about how we want to consider uh course course delivery i i i i would you know it’s harder i’ve given up on predicting the future at this point but you know i would be surprised if we ever go back completely to absolutely nothing but face to face just because i think um you know for for for many students many of us especially the students we want to reach online is it does have some advantages of of flexibility and um accessibility and being able to you know maneuver your you know that it works well with your with your life that said you know there’s nothing like you know the synchronous together talking to each other uh you know in in in intersecting with each other talking to your classmates in real time real space face to face that’s also an essential part of education so my bet is that going forward we’re gonna we’re going to be we’re going to do various blended blended modalities that work for as wide a range of students as we can possibly reach because that’s what we want to do so but chancellor i don’t know if what would you say on this one uh i would agree with you i think uh it was well said uh your prediction about the future i think that we’ve uncovered uh troves of of exciting ways to deliver curriculum and and we’re going to capitalize on that and in some cases we may find that face-to-face is more effective in other in other cases we will find that online provides opportunities to import modules from other places and expose students to a variety of different uh other opportunities so i think that i think the future has changed permanently with regard to when we’ll be able to come back to campus uh my view of this having keeping track of what’s out there with the johns hopkins covent site and if you are not familiar with that i would strongly encourage you to look at that because attracts covid uh around the country and around the world it doesn’t look like that is in the near term uh near field foreseeable future so i think that we’re going to be in this uh adapting mode for quite some time yet and uh of course we’re all anxious to get through this from a health and safety perspective and and rejoin the social circles that uh that are so comfortable for us not just on campus but just in life in general but i think that we are that’s still a little bit unavailable at the moment okay thank you so our next question is about how students could get in contact with student organizations or fraternities and sororities and i think this is particularly pertinent to new students coming to us for the first time so i encourage you to

check out the website for the office of student life on that website you’ll find information about welcome week activities welcome week will actually be six weeks this year and the first two weeks the theme will be welcome back wolverines and welcome home wolverines so to that end there will be a large virtual organization fair where students can drop in to visit with any of the organizations that spark their interest um whether they are academic related whether they are social related or whatever they may be about so that way you can find out more learn if this is the right choice for you or just get a little bit more information so thank you for that question i wondered if we could talk a little bit about the library i just absolutely because there were some questions that came in early about that and a couple i’m seeing about yeah uh so i one could uh uh uh uh uh associate provost slash director linker would you like to talk briefly on that because i think the mardegaian is an important part of our campus our campus culture sure thank you so much uh provost alcott i was just answering a question about interlibrary loan um so um i’m excited for the fall semester everyone and um i just wanted to let you know that in the library we will be open and available for um checking out physical materials that includes books lots and lots of dvds we also have loadable technology and so those things will be available for checkout and for checking in the only thing is where to quarantine materials for food four days after they’re checked in to make sure that they’re disinfected and we’re excited to offer live chat and that is sunday through thursday from 10 am to 7 pm and that includes subject librarians who are happy to chat with you live are available for virtual appointments um and you can find all of those things on the library website the library at um-dearborn is the mardigan library and we have an excellent partnership with u of m ann arbor ann arbor library we share lots of resources together but you need to log in through your university of michigan-dearborn unique name and password to access our library and then we can connect you if there are materials that we don’t have available either electronic or physical we can do an interlibrary loan and you can come and pick up materials that way and we’ve also got quite a few online resources that we’ve been working on over the summer we’ve got modules um for navigating databases we have some great study tips we worked on some get into your qua routine to help with motivation and sort of setting up a schedule if your classes are mostly remote but we in the library are excited to provide resources for you in the fall and some programming and create a sense of community online to help support your classes i do want to just add for those that may not know it dr linko worked very hard to make sure that everyone on campus faculty students and staff all have access to the new york times and the wall street journal so you can read that uh as as as you uh may have subscribed to it free of charge and i think that’s a great way to keep track of what’s happening with covid among many other things and thanks to chancellor grasso for uh really leading that initiative but we in the library that’s absolutely right you have um as a student at um dearborn you have access to free subscriptions to the new york times and wall street journal and we have um if you need any help setting it up our systems folks have been wonderful and attentive in doing that again just contact us right through the mardigan library website page in the live chat fantastic thank you so i’m going to turn our next question over to vice provost for enrollment management melissa stone so the student writes i have a question about financial aid i applied for a budget appeal for a laptop and it says it has processed what would my next steps be in order to receive the funding for the laptop and i imagine this is probably a question a lot of students have yeah uh thank you uh dean finley i did want to address this because i saw the question come through just really to remind people about some of the the upcoming the timing of some things that occur that are very important to students when they think about how they get refunds uh so obviously we are starting to ramp up of what the fall 20 semester and all the activity that occurs and there are some federal rules about how and when we can disperse aid so i did want to update everyone and this is also available on the fall announcements on the financial aid page but uh as of august 24th is when the first disbursement would occur so i think that as long as students have finalized all of the requirements and they again can through their dearborn connect verify any open requirements they may have but as long as they’ve done everything they need to to process their aid

the first disbursement would happen on the 24th and so any students so like this particular example where a student likely is getting additional aid beyond what they need for their direct cost their tuition and fees to pay their bill they’ll be eligible for a refund and so as of the 24th that would disperse and as long as students have set up their direct deposit with student accounts office they would see that go directly to their bank account within three to five business days um or a check would be disbursed if they’ve not set up direct deposit so um essentially the the refund process is uh pretty automatic as long as students have finalized all their documentation and have direct deposit they’ll start seeing those funds be able to purchase things like laptops that they may be borrowing additional money for so the next question i’m going to hand to our chancellor so um first of all we received a compliment that the university of michigan-dearborn really got out ahead and said we will move forward with very limited in-person courses um far ahead of many other schools who are now backtracking a bit right to a more remote term but the question then says so we have a number of examples of schools across the country in the last few days who have made the decision to go fully remote so what types of information are you considering as you um continue to assess the situation that’s an excellent question and i can tell you that with every decision that’s made in another institution we consider that in all of our meetings and we come back to our decision to reaffirm or change our minds on certain uh aspects of our decision we’re in a in a privileged position i think we are the only public university in the state of michigan that’s 100 percent a commuter campus so we have no residence halls on our campus we also don’t have a large medical center or large athletic programs so we are unique in that regard in the state of uh of michigan we have been very careful to make sure that anything that we’re going to do on campus and carol glick has been a terrific partner and leader in this is safe so we’re going to screen everybody that goes into buildings as laura drab check said we’re going to clean the surfaces of all the the facilities in between uses we’re going to maintain social distancing so as we stand right now at this point in time and at this place i think that our team feels pretty safe pretty certain that we will be safe with the model that we are proposing to go forward we will be tracking any types of cases and outbreaks that we might have and we may have to pivot but at the moment with all of our best thinking i think that we are in a position to keep everyone safe and offer a high quality education for our campus so we’re tracking notre dame and michigan state and uh and they’re actually coming to our side of the house michigan state had said and dean finley is a graduate so i won’t say anything pejorative about michigan state but they said initially we’re coming back face to face when we were saying we’re going to be very careful about what we do and now i think they’re a little bit more careful about their their uh path forward but i think that you should be uh you should be confident knowing that a lot of very smart people that are hard-working are thinking about your safety on a daily hourly basis and making sure that we’re doing the best we can by you thank you so it is 12 o’clock so i’m gonna offer um our panelists a last opportunity if there’s anything else they wanted to share that we didn’t get to just yet um so i’ll start with you chancellor is there anything else you’d like to share before we close this afternoon uh all i’d like to say is i again i want to thank all of the students uh for your resilience for your adaptability for your understanding and for being partners in keeping our campus safe while getting your education we are committed to your success first and foremost your health and well-being and very close behind that to your education and making sure that you have the opportunity of a michigan education and the opportunities that come with a michigan education so i want to again thank you for your adaptability i want to congratulate you on getting into the university of michigan-dearborn and your continued success with us and i also want to thank the team that’s on the screen and the team that’s behind the screen that has helped us keep everything safe and keep this great institution uh open so that you can get a terrific education go blue go dearborn thank you so much provost alcock is there any last comment you would like to make uh i just i i hope we’ve we’ve answered most

uh of the questions i i think we probably didn’t get to to all of them and i do want uh those who who still have outstanding you know concerns or worries or queries uh to feel free to reach out uh uh uh dean finley what’s that what’s your what’s your your your handy-dandy email that perhaps support umich.edu and maybe you know if if if your team doesn’t mind if folks can send in questions they can be distributed outwards we i know we’re recording this so we’ll have an ideas of what remaining questions are but just uh to make sure we get the answers to the right places and i know uh i’m sorry that uh the our office of international affairs folks didn’t have a chance to to just to jump in but i i see they’ve been madly q ain’t and answering questions over there thank you for that uh and i know that i see everywhere they say let us know your concerns on that side so all to say yeah please i just want to update also that an email is going out to all international students today with more information and part of why those questions were answered individually is because often times the um specificity the question is really about an individual circumstance so it doesn’t have the same generalizability so um i i know that our office of international affairs teams will be ready to answer any of those questions as they come in but again just to reiterate that a uh email is going out today to all international students so are there any other folks on our panel today that would like to provide any closing remarks okay well with that i just want to say again thank you for joining us today and thank you for your continued support as we all navigate this unusual time together we look forward to uh being back in the full term with you and supporting you throughout so thank you and have a great day go blue